Central Maryland Ultimate Association


CMUA Board Meeting

October 26, 7:00-9:00 PM

2081 Clipper Park Rd 21211

 

7:00-7:05

  • CRPC Situation
    • Update about CRPC situation/standing (voting, field space asks)
    • New BaltCo (Jeff and Leanne) said office will not be open, generally
    • Submit facilities use request (budget has to happen first as well as facilities use. Can make request 18 months out, but no later than 44 days before start date
      • Confusing policy with youth – since they get priority, it’s unclear what this means for field usage
    • Updated schedule needed for Jeff
    • Updated password for volunteer
    • Constant Contact Account (instead of Groupnet)
    • Committee for new bylaws (Donnie is in it)

7:05-7:10

  • Indoor League updates
    • Pickup: Tuesdays / Thursdays. December 4th – 20th, 9pm to 11 pm
      • 6 days
    • Jan 8th. Tues, Thursdays 8:30-11 most days. Last 3 tuesdays 9-11. Ends Feb 28th
    • Goals will send invoice
      • Received invoice for December
  • Donnie suggested pickup budget for Lansdowne indoor pickup on Wednesdays
    • Ben mentioned that SOBO might be doing Wednesday indoor

7:10-7:20

  • Open Board Meeting: Changes to format? Dates to work from?
  • (This has historically been in November. Did we want to market this different to increase attendance?)
  • Next Meeting

7:20-7:30

  • Update on finances (Ham)

7:20-8:30

  • Assign board members to events/responsibilities/leagues as a group on butcher paper Make sure there is an even spread of work
  • Give everyone 10-12 minutes to make a proposed timeline for their responsibilities (working backwards from the Item, dates for each)
  • Share out, get feedback, put on master calendar as a group.
  • Items to discuss include but are not limited to:
    • Newsletters – Shrek
    • Fields – Donnie
    • Social Media
    • Youth – Alice
    • Open Board Meeting – Meghan
    • Thanksgiving Hat (Ben) – Ben
    • Indoor Pickup
    • Indoor Winter League
    • Women’s League
    • Spring League
    • Spring Pickup
    • Summer League (captain recruitment, registration, captain training)
      • Monday Night
      • Wednesday Night
      • Mens?
      • Womens?
    • Crab Feast – Donnie
  • Britta will send check ins to each member on each specified date.

8:30-9:00 (time permitting)

  • Strategic Planning: long-term
    • Encouraged to bringing in community leaders
  • Fields
    • January – submit budget
    • February – Look into alternative fields
    • March – meet with leaders about clinics
  • Clubs
    • Survey – Thanksgiving
    • December – feedback
  • Social Media
    • Face of CMUA (January)
    • Facebook, twitter, instagram
  • Crab Feast
    • February
  • Youth
    • Revive strategic plan
    • Reach out to people active in the area
    • People power & planning, not much budget
    • Things that youth program needs:
      • People (volunteers)
        • Need incentive
  • Open Board Meeting
    • January – budget, secure venue
    • March – event itself
  • Thanksgiving Hat
    • Nov 17th, 10:30 pm. Hopefully finish by 4 pm
    • Suggestion to send multiple emails
    • Reach out to Gregg (van) and Barry
  • Indoor Pickup
    • Newsletter – next week
    • Teamsnap looks good
    • Suggestion to waive cost for board members
  • Indoor League
    • Mid / Late november
    • December 7th registration opens
  • Womens League
    • Request fields in January
    • Meet with representatives from college teams in area
      • Find out which teams can have players show up
    • Either to have league or workout / disc skills + pickup
  • Spring League / Pickup
    • Neil Curtis – help
    • March 18th – start
    • Mid – late Feb for newsletter
    • January field allocation
    • Signups – 2 weeks prior to start (March 4th)
  • Summer League
    • Captain recruitment – April 1st send out email to potential captains
    • May 30th draft
    • 1st May – plan meeting for captains
    • Monday
    • Wednesday
      • Nov – reach out for feedback from past captains, request to start planning on bringing in women and organizing clique early
      • Dec / Jan – reach out to leaders
      • End of Feb – newsletter request for clique captains
    • Monday
      • February – budget
  • Crab Feast
    • Weekend after Chesapeake Open
    • Earlier time